What is a booth builder? Steps to obtain an exhibition booth building permit

What is a booth builder? What do they do and how can you become one?

What is a booth builder?

What does a booth builder do?

What skills should they have?

How to become an exhibition designer or booth builder?

What should we study?

Documents required for issuing a booth construction permit

Let’s get started!

What is an exhibition stand company?

Comprehensive Booth Construction and Decoration System – Exhibition booth builders are companies that have the expertise and ability to design, build, and implement exhibition booths. Using their creativity and technical knowledge, these companies help businesses have an effective and attractive presence at various exhibitions and events.

Duties and services of an exhibition stand builder:

1. Booth Design : Booth designers generally create attractive and functional booth designs by understanding the needs and goals of their clients. This design may include the interior space, lighting features, colors, and materials used.
2. Booth Construction : After the design is approved, the booth builder is responsible for building and preparing the booth. This includes preparing the booth structures, installing equipment, and using quality materials to ensure the booth’s durability and beauty.
3. Setup : Booth builders are usually responsible for setting up the booth at the exhibition venue. This process includes transporting the booth components, assembling them, and ensuring that all equipment is functioning properly.
4. Management and maintenance during the exhibition : Some booth builders also offer booth management and maintenance services during the exhibition to ensure that everything is working properly and the booth is in its best condition.
5. Post-Exhibition Services : After the exhibition ends, most booth builders provide services to collect and transport booth pieces to the original location and, if needed, can also help with the reconstruction or storage of booths.

Benefits of working with a booth builder:

• Experience and Expertise : Professional booth builders have sufficient experience and knowledge in the field of exhibitions and can suggest the best possible solutions.
• Save time : By entrusting the responsibility of the booth to a specialized company, businesses can focus on successfully presenting their products and services.
• Creativity and innovation : By using new and creative ideas, booth builders can design attractive and impressive booths that are effective in attracting the attention of visitors.

In general, exhibition stand builders play an important role in the successful holding of exhibitions and business events and can have a significant impact on achieving companies’ business goals.

What does a booth builder do?

A booth builder (exhibition booth builder) performs various activities in the field of designing, building, and managing exhibition booths. These activities usually include the following steps:

1. Consulting and planning

• Needs Analysis : This stage involves examining the customer’s needs and goals. Exhibitors talk to their clients to understand what products they plan to display and what message they want to convey to visitors.
• Cost planning : Determining the budget and costs related to booth design and construction is also part of this stage.

2. Booth design

• Creating preliminary designs : Booth builders present their creative ideas in the form of 2D or 3D designs so that the client can see a preview of the final booth.
• Material Selection and Configuration : Based on the needs, the appropriate materials and equipment are selected for the construction of the booth. This includes the selection of colors, lighting, and various equipment.

3. Construction and implementation of exhibition booth

• Booth Structure Construction : After approving the design, the booth builder begins the process of building the booth structures. This includes building the main structure, walls, and installing equipment and fixtures.
• Equipment Installation : Installation of any additional equipment such as televisions, lights, and digital displays is also done at this stage.

4. Installation and setup

• Installation at the exhibition venue : Booth builders are responsible for installing the booth at the exhibition venue. This includes transportation of equipment and final installation of the booth.
• Final Check : Before the show begins, booth builders check everything to make sure the booth is working properly and everything is in tip-top condition.

5. Booth management during the exhibition

• Presence during the show : Some booth builders are present in person during the show to respond to immediate problems or needs.
• Communicating with visitors : In some cases, booth builders can also act as company representatives and interact with visitors.

6. Storage and collection

• Booth dismantling : After the exhibition ends, booth builders are responsible for dismantling and packing up the booth. This includes removing equipment and returning it to its original location.
• Storage or Renovation : If needed, booth builders can store the booth for use at future exhibitions or prepare it for renovation and updating.

Booth builders, with their expertise and experience, help businesses have a successful and impactful presence at exhibitions. Choosing a reputable booth builder can have a huge impact on the display of products and services, helping to attract attention and increase sales.

What skills should booth builders have?

Essential skills for booth builders

As a link between brands and customers, exhibition stand builders play a vital role in the success of trade shows and events. To be successful, a stand builder requires a number of skills and abilities. Below, we will examine the most important skills that stand builders must have.

1. Representation of space and visualization skills in booth construction

Exhibitors must have the ability to visualize a space so that they can present their ideas in a tangible and understandable way to customers. This skill helps exhibitors plan the space properly and maximize its efficiency.

2. Graphic display and booth idea creation skills

Exhibitors must have the ability to create innovative and engaging ideas that can capture the attention of visitors. Graphic design skills mean the ability to design visual elements, choose colors, and graphics in a way that conveys the brand message well.

3. Complete mastery of the history of art, design, and the exhibition industry

Identifying the history of art and design allows exhibitor designers to apply inspiring ideas from past works, and by recognizing companies and exhibits from years past, they can benefit from past experiences and avoid mistakes.

4. Knowledge of technical drawing and 3D modeling programs

Booth designers should be familiar with 3D modeling software such as 3ds Max, Lumion, and AutoCAD. These skills will help them create accurate designs and be able to present a more realistic view of the booth.

5. Ability to interpret marketing strategies and brand identity

A successful stand designer must be able to understand their clients’ marketing strategies and brand identities. This ability is essential in order to provide appropriate designs that align with their marketing goals and brand message.

6. Ability to interpret and criticize art

Understanding art, its history, and the ability to critique works of art help exhibit designers create beautiful, subtle designs that incorporate both beauty and function.

7. Ability to make connections between past experiences and market demand

Booth builders must be able to relate their past experiences to current market needs and provide ideas for booth design based on current demand and demands.

8. Ability to conduct continuous research and studies

Continuous research and study of new trends in the exhibition industry and booth design are essential for a booth designer. This ability helps them to have contemporary and up-to-date projects and stay informed of market developments.

9. Ability to work in a team and take a critical approach

Exhibit designers must be able to work in diverse teams and across disciplines, with a critical and constructive approach. Collaboration with architects, graphic designers, and other professionals is of utmost importance.

Given the importance of stand builders in the success of trade events, having these skills helps them create a unique experience for visitors and showcase different brands in the best possible way. The combination of creativity, technical knowledge and a deep understanding of market needs is the foundation of a professional stand builder’s success.

How to become an exhibition designer or booth builder?

To become an exhibition designer, it is essential to have a design method with a critical approach and a constant curiosity for all-round knowledge. You can become an exhibition designer or exhibition designer through a three-year training course (university degree or first-level university diploma), which is obtained at the end of a three-year course in design. To reach a higher level of design perfection and maturity, through more specialized and professional experiences, it is advisable to continue your studies, completing a two-year course (Master’s) in interior design.

What are the academic fields related to booth construction and exhibition design?

Bachelor of Design

A Bachelor of Design  is  usually  an undergraduate degree in design, awarded for a course or field of study that generally takes three or four years to complete. It is equivalent to the Master of Design, MDes. Bachelor of Design degrees have been popular in Canada and Australia for decades, and are becoming more popular in the United States as design specializations expand and specific disciplines are developed. There are several types of Bachelor of Design degrees, including Bachelor of Arts in Design and Bachelor of Design Studies.

Documents required for issuing an exhibition stand permit

Issuing a booth construction permit is a key step in organizing trade shows and events. This permit allows companies and organizations to design and build their booths in accordance with established principles and standards. During the process of obtaining this permit, it is essential to provide accurate and complete documents and information, as these documents help the relevant authorities to review the technical and legal qualifications of the applicants and expedite the licensing process.

The importance of required documents

The documents required for issuing a booth construction permit not only include the company’s identification and legal information, but must also clearly demonstrate that the organization has the necessary technical and safety capabilities to build the booth. These documents can also be used to evaluate the company’s booth construction history, the quality of previous projects, and the human and technical capabilities of the staff. In addition, providing documented documentation helps to increase the credibility and trust of the authorities in the company’s capabilities.

General structure of documents

Typically, the required documents include company information, required certificates and licenses, contracts and legal documents, as well as technical information. Comprehensive and accurate information in these documents can expedite the licensing process and also help strike a balance between legal needs and business objectives. In this article, we will take a closer look at the documents required for a booth permit and examine the strengths of each of these documents.

1. Company identification information

• Company Name : The official and registered name of the company.
• Economic code : Tax identification number belonging to the company.
• Company Registration Number : The company’s legal registration number registered with the Companies Registration Office.
• Social Security Workshop Code : A number that identifies a workshop or company for social security purposes.
• Social Security System Username and Password : To access information related to social security and any related activities.
• Tax file number or value added certificate : Company tax identification and information related to value added.

2. Information about the CEO and officials

• Name and surname of the CEO : The executive officer of the company in whose name the license is issued.
• CEO National Code : National identification number for identity verification.
• CEO’s mobile phone and office phone : Contact information for necessary arrangements.
• Name and surname of the technical supervisor : The person responsible for supervising the construction and establishment of the booth.
• Name and surname of HSE personnel : The person responsible for health and safety issues.
• Work safety supervisor mobile phone : Safety supervisor contact information.

3. Legal documents and records

• CEO National Card : To verify the CEO’s identity.
• Lease agreement or office document : to prove the company’s place of operation.
• Supervisor Engineering System Certificate : Confirmation of the technical qualifications of the booth construction supervisor.
• HSE Certificate : Health and Safety related certificate.
• Contract with the company’s technical supervisor : Formalizing cooperation with the technical supervisor.
• Contract with company HSE occupational safety personnel : safety-related documentation.

4. Business background and history

• Booth construction activity history : A document that shows the company’s past experience and activities in the field of booth construction.
• Date of receipt of booth construction permit : To document the history of obtaining permits.

5. Financial and audit information

• Payment of previous debts to the system : Confirmation that the company does not have any outstanding debts to the licensing system.

6. Address and contact information

• Company address : The last address registered in the company’s articles of association or notice of changes.

By gathering these documents, companies can begin the process of obtaining a booth permit. It is important that all documents are accurate and up-to-date to avoid problems during the licensing process. Attention to detail and standards in this area can play a significant role in the success and credibility of companies.