the cost & price of booth construction and exhibition booth rental 2025

Estimating the costs of building an exhibition stand

Comprehensive Booth Construction and Decoration System – A question that regularly arises for participants in domestic and foreign exhibitions is how much it will cost to build a booth at exhibitions? Awareness of this issue is very vital for businesses, because they need to know how much they need to spend to set up their booth and how they can control this cost within their budget. In this article from the website of Dehnad Booth Construction Company, we will examine methods for estimating booth construction costs.

The right time to estimate the cost of building a booth

Many business owners usually think about contacting booth construction companies as soon as the exhibition date approaches. Of course, the daily routine of life does not allow them to estimate costs in advance. However, if you delay the cost of building a booth, you may end up paying additional costs.

The best approach is to start researching booth options as soon as you decide to attend a trade show, even if the event hasn’t happened yet. Even if you’re only in the early stages of planning for upcoming trade shows, having some basic information about prices and how to set up a booth can help you.

Knowing the approximate costs of building a booth will allow you to make more informed decisions as the exhibition approaches. This knowledge will help you choose the best booth construction company to present your services and products and achieve a more favorable result from your presence at the exhibition.

A lot of capital, including money, knowledge, and research, is spent on participating in international exhibitions around the world and in Iran, and the price of renting and building a booth directly affects the number of visitors and vendors present at the exhibition.

But in the current era, with strict decisions in the economy and the policy of cultural change, rental prices have risen to such an extent that the costs of exhibition participants, instead of creating success, have discouraged and destroyed them.

In the following, we will examine and compare the prices of booth construction and exhibition booth rental at the most popular exhibitions in Tehran in the best possible way.

This comprehensive and detailed review helps us understand the critical factors in determining booth rental prices and guide companies to use the best strategies to choose the right booth location at exhibitions and be a leader in their business.

Review of exhibition booth rental 1403

Difference in booth rental prices at Tehran exhibitions

The terms of renting a booth space at Tehran exhibitions are one of the most important issues when participating in international exhibitions. These prices, which are published annually, only represent the right to rent the exhibition space, and other costs such as equipment and booth construction costs are also added to it.

In addition, 10% VAT will also be added to the payable costs, so you should optimize your booth space rental with the help of accurate calculations and pricing analysis to avoid high costs at your trade shows.

To rent an exhibition booth, you must establish yourself as a participant in the exhibition at least two months before the start of the exhibition at regular exhibitions and several months in advance at large exhibitions.

Renting an exhibition booth alone is not enough; you must use your strategy and planning to rent exhibition equipment and build an exhibition booth with the aim of attracting attention and impressing your audience.

The price of renting a booth at each exhibition is unequal and variable, based on the grade of that exhibition and the high level of visitor interest. Due to the presence of Grade A halls with superior features and higher attractiveness, you will have to pay high costs to be able to attend.

Each salon has its own pricing and grading.

Booth rental price

You should visit the exhibition website before it’s too late. Find the upcoming exhibition schedule with a search on the exhibition calendar and then start checking them out. Then, get the name and contact information of the organizer and contact them to get your booth and hall details.

Booth construction is a vital element for effective participation in exhibitions. The cost of booth construction and design depends on several factors, and in this article, we will examine the tariffs and details related to booth construction in 1403.

Methods for determining booth pricing

Professional booth builders usually provide accurate prices based on their company’s established tariffs after consulting with the client. These tariffs include full details of costs along with suggested packages for implementing the booth. This method allows the client to remove or add options according to their needs and conditions and adjust the price according to their budget. Many experts believe that this method is one of the best methods of determining prices in exhibition booth construction.

Price of self-made booths

Factors affecting the price of booth construction

The booth design, the type of materials used, the ability of the executive teams, and other important factors affect the price of exhibition booths. In general, each booth design has its own cost and its cost cannot be compared with other designs.

In 1403, the average cost of designing and implementing self-built booths, broken down by area, is as follows:

Using reusable materials or employing second- and third-tier execution teams can reduce costs, but at the same time may negatively affect the quality of construction. For this reason, in situations where the employer is faced with budget constraints, using modular booths such as Maxima, which are less expensive, can be a suitable solution.

Cost of custom booth design

The importance of booth design

The point to note here is that the success of a booth depends more on its design. The design must be consistent with the company’s goals; also, the cost spent on the booth alone cannot guarantee its success. In many cases, expensive booths that are not related to the brand or product identity have led to exhibition failure.

The cost of designing exhibition stands based on area is as follows:

Relationship between booth size and costs

One of the key points in determining the price of a booth is the size and interior area of ​​the booth. The larger the booth, the more space designers have to design, allowing them to create a more attractive and proportionate decor. Similarly, if the booth is small, the designer must be creative in making the most of the small space, for example by installing shelves on the walls.

In general, the cost of designing and implementing a booth is directly related to the size of the booth. This is very important in implementing a booth, because all available space must be used in the best possible way and the different parts of the booth must be designed optimally.

Review of exhibition booth rental 1403

Booth rental price at Tehran International Book Fair

Average booth rental price: 30 to 60 million Tomans for 10 days

Price increase: 10% increase in recent years due to increased demand

Booth rental price at the International Exhibition of Industry, Mining and Related Industries

Average booth rental price: 40 to 100 million Tomans for 4 days

Price increase: 20% increase in recent years due to growth in the industrial and mining sectors

Booth rental price at the International Exhibition of Agriculture, Food, Machinery and Related Industries

The minimum rental price for 4 days, according to the latest research, is 50 million Tomans, but this number will reach 90 million Tomans as the number of applicants to participate in the exhibition increases.

If you are fully aware of your inappropriate placement in the exhibition space, you will have to bear the enormous costs.

Tehran exhibitions have become an updated and dynamic space. Therefore, you should be present at the exhibition with your highest strength and increase your capital and interact with new customers.

Choose the location of your booth with the most accurate details possible, and then choose a  booth construction company  .

Fluctuations in the rental price of booth space at Tehran exhibitions in recent years

Check the rental prices of exhibition stands 1403

The price of renting an exhibition booth space is the most important factor in determining the budget of participants and, consequently, the success or failure of exhibitions.

Day by day, with various changes in the economy, politics, and culture, the price of renting booth space at Tehran exhibitions has increased dangerously, becoming very difficult and unbearable for participants.

By analyzing the available data for the last 10 years, the price of renting an exhibition booth in Tehran has increased dramatically. This price shock is dependent on important factors including economic conditions, periodic crises, competition among companies, and so on.

With increasing competitive pressure in the exhibition market, organizing companies are forced to choose new pricing and marketing strategies in order to attract visitors and increase their sales.

These strategies include engaging early for registration, providing additional services along with providing space for the booth, and utilizing up-to-date technology to capture customer attention.

Factors affecting the price of booth construction and exhibition booth rental

 Booth location (from hall number to booth location in each hall)

One of the main factors in determining the price of an exhibition booth is its location. Booths located in highly trafficked locations with stunning views always command a higher price due to their greater attractiveness.

Likewise, booths close to the entrance, exit, or visitor concentration points are, for their own reasons, always more impressive and noticeable, which leads to an increase in their price and is welcomed by visitors.

The main factor in the rental rate for an exhibition booth is the location of the booth in the exhibition, as many large exhibitions, such as the Tehran International Exhibition, have multiple halls. However, the rental price for exhibition booths in larger halls and further away from the main entrances is twice that of smaller halls.

Additionally, the exact location of the exhibition also has a significant impact on pricing. If the booth is located in the main hall or next to government booths, the rental price will reach insane levels.

Booth size and area

If you have a larger space, in addition to a more colorful presence, you will have the power to discuss and exchange ideas with other participants, so the booth rental price will be higher.

Facilities

Outstanding and modern facilities, such as excellent lighting, advanced audio and video systems, and a suitable space for displaying products, add to the attractiveness of the booth.

Types of booth construction at international exhibitions in terms of materials, type of structure and construction:

1- Custom booth construction:

 Custom  booth construction is the best type of booth construction  , in which you will ultimately achieve exactly what you have in mind.  In this case, the booth builder  will build exactly all your wishes and designs for you using iron, wood, paint, plaster, and any other type of structure.

2-  Self-made booth :

Self-built booth construction is one of the common methods in designing and implementing exhibition booths, which is based on the creativity, ideation, and personal taste of the exhibitors. In this method, the design and construction team builds the booth by considering the customer’s needs. The raw materials used in the construction of this type of booth are mainly MDF or chipboard, which means a significant reduction in the costs associated with building the booth. This method of booth construction allows for unique and personalized designs and allows the exhibitor to   design a booth that suits their brand and products based on their budget and taste.

3- Types of prefabricated booths:

A) Space Frame Booth:

Space Frame creates a metal scaffolding by combining several geometric shapes and using space clamps. This structure is known as one of the ideal stands for outdoor exhibitions. By placing Space Frame structures next to each other in an outdoor space, an exhibition is formed.

B) Maxima Pavilion:

Maxima,  as a  modular booth construction system ,  enables the design of larger booths and allows the designer to be remarkably creative in booth construction and space design.

C) Tetris booth:

One of the popular methods in booth construction is the use of aluminum panels or Tetris. These types of booths are used to separate exhibition spaces. The salient features of aluminum panels (Tetris) are:

– Light and easy to carry.
– Can be reused several times.
– Highly resistant.
– Quick installation and commissioning.
– Applicable in exhibitions, offices and conferences.
– Good compatibility with the surrounding environment.
– Possibility of installation by only one worker and significant savings in  cost  and time for exhibitors.

Demand for booth rental

Higher demand at exhibitions causes booth rental prices to increase sharply.

These factors all play a very important role in determining the price of renting a booth space for Tehran exhibitions, and companies must choose strong and blind strategies to determine the ideal location for their booth, considering these factors .

The difficult and arduous process, which involves detailed and extensive market analysis, dangerous competitors, and a lot of pressure, can become a severe challenge for companies .

Choosing the best place to rent a booth space at exhibitions

Before choosing a location, do thorough research on the exhibition you are interested in. Carefully consider factors such as the exhibition’s history, number of visitors, past participants, and its strengths and weaknesses.

Choose a location that will best serve your visitors. Usually, a location near entrances, exits, or busy routes will cost more.

Grab everyone’s attention by choosing a large, stunningly designed booth. A space equipped with modern facilities such as electricity, water, storage space, internet, etc. to make your exhibition the best it can be.

The advanced facilities in this space will attract the attention of your visitors and customers, so you should make sure that you choose a suitable and quality booth to display your products and services. With the right layout and smart design, you will get the best results from your exhibition.

Make sure that the exhibition booth rental is within your price range and in line with your expected profitability. Pay attention to careful planning and keep in mind that rental costs will be a good platform for promoting your company’s brand and image.

Take advantage of collaboration and partnership opportunities with other companies to reduce costs and improve exhibition results.

These suggestions may help companies choose the best and most attractive exhibition space in Tehran and have an exciting and extraordinary experience by attending it.

You will be able to provide yourself with a suitable and different booth, depending on your budget, type of activity, and other factors, without having to pay a large amount for renting exhibition space.

Also, remember that the size of a booth and paying higher prices cannot guarantee your success at the exhibition. The design and type of layout are the factors that determine your visibility in the minds of others.

The importance of choosing the best booth builder

With expertise and experience in exhibition booth design and construction, booth construction companies can help you captivate visitors from the moment they enter the exhibition hall, setting eyes on your attractive and engaging booth.

By using the professional services of a booth construction company, companies will be able to significantly reduce the cost and time required for booth design and construction and focus on their core activities in a more attractive and surprising way.

A booth construction company provides after-sales support services to its customers with infinite strength and effort. At every moment of crisis, with careful and compassionate presence, it strengthens customers’ trust in the exhibitor. This conscientious act can greatly contribute to the ultimate success of the companies’ business.